Templates
Building maintenance scope of work template

Building maintenance scope of work template

Document routine, preventive, and emergency building maintenance tasks, roles, and schedules.

Use this template
or download pdf
Building maintenance scope of work template

Document routine, preventive, and emergency building maintenance tasks, roles, and schedules.

Use this template
or download pdf

Stay on top of every maintenance task with a template that lets you document duties, service schedules, and standards for your buildings. This enables you to coordinate teams and vendors with confidence. The template for facility and property managers overseeing commercial spaces, large complexes, or multi-site portfolios.

Research has estimated that operation and maintenance costs can make up nearly 75% to 80% of a building’s total lifetime expenses. A clearly defined scope of work helps you manage these costs more effectively and avoid unnecessary expenses over time. You’ll also find options in our full collection for more general templates, as well as construction-focused ones.

Related categories

Preview of the template
Page 1
General Building Maintenance
Inspect and clean all gutters and downspouts
Inspect and clean all roof surfaces
Inspect and service HVAC equipment
Inspect and service plumbing fixtures
Inspect and service electrical systems
Inspect and service fire safety equipment
Inspect and maintain building exterior
Interior Maintenance
Inspect and clean all flooring
Inspect and clean all walls and ceilings
Inspect and service all lighting fixtures
Inspect and service all doors and windows
Inspect and maintain all furniture and millwork
Grounds Maintenance
Inspect and maintain all landscaping
Inspect and maintain all parking areas
Inspect and maintain all sidewalks and walkways
Inspect and maintain all fencing and gates
Inspect and maintain all exterior lighting
Additional Services
Estimated number of monthly service visits
Estimated cost of monthly service
Additional comments or considerations

Frequently asked questions

Who is responsible for enforcing a building maintenance scope of work in a company?

Enforcement typically falls to facility managers or property management teams. They use the document to hold vendors or staff accountable and track task completion for compliance and performance reviews.

How do you customize a building maintenance scope of work template for a new property?

Start by listing the unique systems and assets in the property, then adjust the template’s task list and schedules to match. Review with your team or service provider to make sure you’ve covered all site-specific needs.

How can you make sure emergency repairs are handled quickly?

Document an emergency protocol in your scope of work, including 24/7 contacts and escalation steps. Share this with all relevant staff and vendors so urgent issues like leaks or power loss are never delayed by confusion.

How can a building maintenance scope of work template help with vendor management?

The template clarifies duties, quality standards, and timelines, so vendors know exactly what’s expected. This reduces disputes and supports performance tracking, making it easier to address issues early.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.