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Hotel maintenance checklist

Hotel maintenance checklist

Conduct your regular inspections with this general hotel maintenance checklist to help you keep track of facility safety and cleanliness.

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Hotel maintenance checklist

Conduct your regular inspections with this general hotel maintenance checklist to help you keep track of facility safety and cleanliness.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A hotel maintenance checklist helps you systematically inspect and maintain all critical areas of your property, from guest rooms to common areas and building systems. This template organizes maintenance tasks by frequency and priority, allowing you to prevent costly equipment failures before they impact guest experiences.

When your maintenance team discovers a malfunctioning air conditioning unit in a guest room, this checklist enables them to document the issue, assign repair tasks, and verify completion—all while keeping detailed maintenance logs. According to a study, it takes approximately 12 positive customer experiences to undo the damage caused by a single bad review, with room quality accounting for 24% of customer satisfaction.

Related categories

  • Operational excellence templates
  • Hospitality templates
  • Maintenance templates

Created by

Author Name Inioluwa Ademuwagun
Preview of the template
Audit
General Maintenance
Deep cleaning • High dusting, lights, window areas, walls, floor, carpet, doors, and surfaces • Bed, mattress, beddings, linens, curtains, furniture, baseboards, furnishings, and equipment • Shower, faucet, glass walls, mirror, lavatory, and toilet
Carpet cleaning • Removal of stains, dirt, grit, sand, and allergens
Painting • Clean and paint ceiling and walls
Grouting and caulking • Make sure there's no evidence of soap scum before caulking and sealing
Power washing • Wet sandblasting, soda blasting, cleaning copper trim, and spider webs • Swimming pool
Plumbing and electrical wiring • Repairs and maintenance
Inventory • Check adequate stocks and its used by dates • Update inventory records for incoming stocks and purchased items
Fire protection systems • Fire alarms, fire extinguisher, sprinklers, standpipes, and smoke detectors
Emergency system • Power generators, emergency lights, emergency exit signs, evacuation plans, and first aid kits
Security • Maintenance and repair of CCTV camera • Backup and free up space for new recordings
Completion
Comments and Recommendations
Inspector's Full Name and Signature
This template was downloaded 63 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Hotel management: A dive into efficiency for operationsHospitality management: Key skills and careersCommercial bed bug control: An expert guide with practical examplesMaintenance management: How to level up your processes
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Template collections

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Best 29 hotel checklist templates for every use4 essential hotel check-in forms for free12 maintenance plan templates for any industry8 free hotel housekeeping checklist for easy use
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Hotel management softwareHousekeeping appHospitality management softwareCleaning app
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 Tips for effective workplace housekeeping6 main types of maintenanceHow to implement operational excellenceSpotless hospitality: the importance of housekeeping in hotels and accommodations

Frequently asked questions

What are the essential components of a hotel maintenance checklist?

A comprehensive hotel maintenance checklist should include sections for guest rooms, common areas, mechanical systems (HVAC, plumbing, electrical), exterior spaces, and safety equipment. Each section needs clearly defined tasks, frequency indicators, responsibility assignments, space for notes, and follow-up procedures for identified issues.

How can a hotel maintenance checklist reduce operational costs?

A well-implemented maintenance checklist identifies small issues before they become expensive problems, extends the lifespan of equipment and furnishings, reduces emergency repair callouts, minimizes guest compensation for maintenance-related issues, and optimizes staff efficiency by creating clear maintenance routines and accountability structures.

Who should be responsible for completing the hotel maintenance template?

Responsibility should be assigned based on the task’s complexity and urgency. Housekeeping staff can handle visual inspections during room cleaning, maintenance technicians should address mechanical systems and repairs, department heads should oversee their specific areas, and the maintenance manager should coordinate the overall program and ensure checklist completion.

Author
Inioluwa Ademuwagun
Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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