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Hotel operations manager checklist

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Use this template with Lumiform

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Prices start from ░░░ per month

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We created this hotel operations manager checklist to tackle the complex web of responsibilities you juggle daily across guest services, housekeeping, maintenance, and financial oversight. This template stands apart by integrating both tactical operations and service recovery protocols, ensuring you can maintain high standards even when challenges arise.

During peak seasons, when occupancy fluctuates and demands intensify, this checklist provides a structured approach to prioritizing tasks and allocating resources effectively. With systematic maintenance scheduling and swift repair protocols built in, you’ll prevent costly emergency repairs while safeguarding both assets and guest satisfaction—turning potential service failures into opportunities for building loyalty.

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Created by

Inioluwa Ademuwagun

Preview of the template

Hotel Operations Checklist

Start of shift

1. Visit Service Center to inform team you are the MOD. Provide mobile number/extension for contact purposes.

2. Visit every operations department to oversee operations.

Front Office/Housekeeping

3. Conduct shift handover with prior night AM.

4. Review AMlog report and action on all service recovery issues. Meet the guest in person to ensure closure.

5. Attend daily morning brief.

6. Ask Front Desk on the Enrolment goals for the day and check in on the performance throughout the day.

7. Ensure today's Occupancy/ADR/VIP arrival/Events information/showrooms and best available rate to sell for rooms are updated and aware by operation team.

8. Attend daily briefing with Front Office

9. Check discrepancy rooms before 9am (AM shift).

10. Check due out rooms between noon to 1pm (PM shift).

11. Rooms assigned for Elite/Mobile Check-Ins/other VIPs are VC-PASS rooms or prioritized for cleaning prior to guests' arrival time.

12. Keys and registration cards for Mobile Check-In are prepared and ready.

13. Empty suites are allocated for upsell (priority) and balanced inventory given to platinum guest upgrade (No Suites Go Empty).

14. Coordinate with In-Room Dining (IRD) to ensure Elite/VIP amenities are set-up in room prior to arrival.

15. Randomly select 01 Elite/Mobile Check-In/VIPs rooms to inspect.

16. Randomly select another 02 VC-PASS rooms to inspect.

17. Ramdomly inspect 02 guest floors for cleanliness, defects and clear IRD trays. Report defects to Engineering immediately.

18. Randomly inspect 01 Back of House stairways for cleanliness and defects.

19. Ensure guest lifts and lift tracks are spectacularly clean and free from debris.

20. Inspect public area washrooms for cleanliness (odor free) and functionality. Report defects to Engineering immediately.

Lobby

Lobby music, lighting, scent and internet are in excellent working order.

Lobby furniture and fixtures are clean, organized and in good condition.

Select 02 locations in the public areas to conduct MOD internet checks (Net 60/Net lift).

Meet and greet all Elite Platinum and Gold member arrivals.

Conduct 01 check-in or check-out service audit based on BSA.

Engage the guest and manage queues during heavy check-in/out periods.

Inspect luggage room and make sure guest luggage secured.

Executive Lounge

Conduct walk through during Breakfast and Creative Hour meal periods and engage Elite members and guests.

Lounge music, lighting, scent and internet are in excellent working order.

Ensure associates are engaging Elite members and guests in the Lounge.

Fitness Center/Gym/Pool Area

Gym is clean, trash bins cleared and sanitizer pump is visible and ready for guest use.

Music, lighting, scent and internet are in excellent working order.

Sound system and TV are working in gym.

Locker room is clean and ready for guest use.

Pool area is clean and towels are neatly displayed on all pool deck chairs.

Meeting Rooms

Digital signage is updated with accurate information based on Daily Events Sheet.

Music, lighting, scent and internet are in excellent working order. Meeting foyer area is clean.

Report any meeting room doors that are not locked.

Restrooms are clean, odor free, trash bins emptied, supplies replenished and toilets flushing properly.

Restaurant/Outlets

Ensure service is prompt at all restaurants/outlets. Music, lighting, scent and internet are in excellent working order.

Check if there are any Elite members dining in the outlets. Ensure the Members Dine More discount benefit is accorded.

Back of House (BOH)

Hallways are clean and free from debris.

Light fixtures are working properly. Report any defects to Engineering.

Ensure associate locker rooms are clean and tidy. Remove any shoes or belongings that are placed on top of locker areas.

Greet associates at the Laundry room. Ensure the temperature is appropriate for the working environment.

Loading dock is clean and cleared of all deliveries.

Check in with Loss Prevention team to ensure all incidents are closed and any abnormalities are briefed to the MOD.

Associate cafeteria and uniform room are operating in accordance to service hours.

Ensure service lifts and lift tracks are spectacularly clean and free from debris.

Shift handover to the next AM.

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Frequently asked questions

What should a hotel operations manager checklist include for daily tasks?

Your daily checklist should cover morning audits of night reports and occupancy, staff briefings to align priorities, front desk operations review, housekeeping status checks, maintenance issue follow-ups, and guest feedback monitoring. Include financial oversight tasks like revenue auditing and budget tracking to maintain operational efficiency while ensuring exceptional guest experiences.

How can this checklist help manage staff turnover in hotels?

This checklist creates standardized processes that reduce the impact of staff turnover by ensuring consistent training and onboarding procedures. It includes sections for tracking employee performance, scheduling regular evaluations, and identifying training needs. By documenting operational procedures clearly, new team members can quickly understand expectations and deliver consistent service despite the traditionally high turnover rates in hospitality.

How frequently should I update my hotel operations manager checklist?

Review and update your checklist quarterly to reflect seasonal changes in operations, after implementing new service standards, whenever guest feedback highlights recurring issues, and following significant staffing changes. More comprehensive revisions should occur annually, aligning with your hotel’s strategic planning cycle to ensure the checklist remains relevant to current operational challenges and service goals.

Inioluwa Ademuwagun

Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.