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HR compliance checklist

HR compliance checklist

Ensure your organization meets all HR compliance standards with our comprehensive checklist. Streamline processes and maintain regulatory adherence effortlessly.

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HR compliance checklist

Ensure your organization meets all HR compliance standards with our comprehensive checklist. Streamline processes and maintain regulatory adherence effortlessly.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The HR compliance checklist helps you navigate the complex landscape of human resources regulations with confidence. This comprehensive template covers all critical compliance areas—from recruitment and onboarding to workplace safety and data protection—ensuring your organization avoids costly penalties and legal issues.

In 2018, non-compliant companies were subject to $3.945 billion in penalties and another $794 million in judgments related to SEC investigations. With this template, you’ll maintain proper documentation, implement required policies, and create a systematic approach to compliance that evolves with changing regulations. Use it during quarterly reviews to identify gaps in your compliance strategy before they become problems.

Related categories

Created by

Author Name Inioluwa Ademuwagun
Preview of the template
Employee Documentation
Employee files maintained?
I-9 forms completed?
W-4 forms completed?
Payroll records up-to-date?
Workplace Policies
Employee handbook updated?
Harassment policy in place?
Discrimination policy in place?
Safety protocols documented?
Training Requirements
Sexual harassment training completed?
Workplace safety training completed?
Diversity and inclusion training completed?

Frequently asked questions

What are the most important components of an HR compliance checklist?

A thorough HR compliance checklist should cover recruitment practices, employee classification, compensation requirements, benefits administration, workplace safety, anti-discrimination measures, data protection, and termination procedures. Focus especially on documentation requirements for each area, as proper record-keeping is essential for demonstrating compliance during audits.

How often should I review and update my HR compliance checklist?

Review your HR compliance checklist quarterly to address seasonal requirements, and conduct a comprehensive update annually to incorporate new regulations. Additionally, trigger immediate reviews whenever significant legislation changes or your organization undergoes structural changes like mergers, acquisitions, or expansion into new locations.

What documentation should be included in an HR compliance template?

Your HR compliance template should track essential documentation including employment contracts, I-9 forms, tax withholding forms, benefits enrollment confirmations, safety training records, performance evaluations, disciplinary actions, accommodation requests, and termination paperwork. Ensure each document type includes verification of proper completion and secure storage protocols.

Author
Inioluwa Ademuwagun
Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.