Inventory Management Template - FREE PDF

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Inventory management template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Our inventory management template gives you complete visibility of your stock levels, movement patterns, and reorder points in one centralized location. Unlike basic spreadsheets, this template includes custom fields for SKUs, locations, suppliers, and automatic alerts when inventory falls below critical thresholds. You can quickly identify which products are underperforming or at risk of stockout before they impact your operations.

According to research from Wasp Barcode Technologies, 43% of small businesses either don’t track inventory or use manual methods that lead to costly errors. We created this template specifically to help you transition from error-prone manual tracking to a systematic approach that prevents stockouts, reduces excess inventory costs, and improves your bottom line.

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Preview of the template

Page 1

Inventory Checks

Perform physical inventory count

Reconcile physical count to system records

Identify and investigate discrepancies

Document findings and corrective actions

Inventory Reporting

Generate inventory status report

Review report for accuracy and completeness

Distribute report to stakeholders

Inventory Maintenance

Review and update inventory policies and procedures

Identify slow-moving or obsolete items

Dispose of or return obsolete items

Implement inventory optimization strategies

Inventory Audits

Schedule and prepare for inventory audit

Participate in inventory audit process

Implement audit recommendations

Frequently asked questions

What information should I include in my inventory management template?

Your inventory template should include product names, SKU numbers, quantities, locations, minimum stock levels, reorder points, supplier details, cost per unit, and lead times. Consider adding categories for better organization and also fields for tracking inventory movement history to identify patterns and optimize stock levels.

How can an inventory management template help reduce my operational costs?

An inventory management template reduces costs by preventing overstocking that ties up capital and takes up valuable storage space. It also helps avoid stockouts that lead to rush orders and lost sales. By providing visibility into slow-moving items, you can make informed decisions about discounting or discontinuing products that drain resources.

What’s the difference between reorder point and safety stock in an inventory template?

The reorder point is the inventory level that triggers a new order, calculated based on lead time and average usage. Safety stock is additional inventory kept as a buffer against unexpected demand spikes or supply delays. Your template should track both—reorder points ensure timely replenishment while safety stock prevents stockouts during uncertainties.

Can I use this inventory management template across multiple locations or warehouses?

Yes, this template is designed for multi-location inventory tracking. Use location codes in your SKU system, create separate inventory sheets for each location, and also implement a master summary sheet that aggregates data from all locations for comprehensive visibility of your entire inventory across your business.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.