Templates
ITAR compliance checklist for data protection

ITAR compliance checklist for data protection

From data encryption to vendor management, this template aids you in safeguarding sensitive information and meeting regulatory standards effectively.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
ITAR compliance checklist for data protection

From data encryption to vendor management, this template aids you in safeguarding sensitive information and meeting regulatory standards effectively.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Designed for defense contractors and manufacturers handling controlled technical data, this ITAR compliance checklist provides a structured framework to protect sensitive information from unauthorized access or export. The template covers critical data protection requirements including proper marking of controlled data, implementation of secure storage systems, and verification of U.S. person status before granting access to ITAR-controlled information.

When implementing cloud storage solutions for technical drawings or specifications, this checklist helps you evaluate whether your security controls meet the stringent requirements of ITAR compliance, preventing potential violations that could result in severe penalties, operational disruptions, and reputational damage.

Related categories

Preview of the template
Page 1
Data Inventory and Classification
Has your organization inventoried all data that is subject to ITAR regulations?
Have you classified all ITAR-controlled data according to its level of sensitivity?
Do you have a documented process for identifying and handling ITAR-controlled technical data?
Access Control
Have you implemented access controls to limit ITAR data access to only authorized personnel?
Do you maintain a current list of authorized personnel with access to ITAR data?
Are access permissions reviewed and updated on a regular basis?
Data Security
Is all ITAR-controlled data encrypted at rest and in transit?
Have you implemented measures to prevent unauthorized access, modification, or deletion of ITAR data?
Do you have a secure method for transmitting ITAR-controlled information?
Training and Awareness
Have all employees who work with ITAR-controlled data received proper training on ITAR compliance?
Do you have a process to ensure new hires receive ITAR training before accessing sensitive data?
Do you regularly update employees on changes to ITAR regulations and your organization's compliance policies?
Auditing and Monitoring
Do you conduct regular audits to ensure ITAR compliance?
Have you implemented monitoring controls to detect potential ITAR violations?
Do you have a process to investigate and remediate any identified ITAR compliance issues?
Vendor Management
Have you evaluated all third-party vendors with access to your ITAR-controlled data for ITAR compliance?
Do you have written agreements in place with vendors requiring them to comply with ITAR regulations?
Do you monitor your vendors' compliance with ITAR on an ongoing basis?

Frequently asked questions

What are some common misconceptions about ITAR compliance?

A common misconception is that ITAR only applies to large defense contractors, but it affects any company dealing with defense-related data. Another misconception is that ITAR compliance is a one-time task when it actually requires ongoing monitoring and updates. ITAR also doesn’t only apply to physical goods–it includes technical data and services too.

How does this checklist help prevent accidental ITAR violations related to data sharing?

This checklist includes verification steps for recipient authorization before data sharing, protocols for secure file transfer methods, guidelines for properly marking ITAR-controlled documents, and procedures for monitoring data access and transfer activities. These measures create systematic safeguards against inadvertent disclosure to unauthorized foreign nationals.

What encryption standards are recommended in the ITAR compliance checklist?

The checklist recommends FIPS 140-2 validated encryption for ITAR-controlled data, both at rest and in transit. It guides you through implementing end-to-end encryption for communications, proper key management practices, and verification procedures to ensure encryption tools meet the “carveout” requirements specified in ITAR regulations.

How often should we review and update our ITAR data protection measures?

The checklist recommends quarterly reviews of access controls and permissions, annual comprehensive audits of all data protection measures, and immediate reviews following any regulatory changes or security incidents. Regular assessment ensures your safeguards remain effective against evolving threats and comply with current regulations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.