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ITAR compliance checklist

ITAR compliance checklist

Stay on top of your ITAR compliance with a well-structured checklist that verifies essential security measures.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
ITAR compliance checklist

Stay on top of your ITAR compliance with a well-structured checklist that verifies essential security measures.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Your ITAR compliance checklist template helps you systematically track and maintain compliance with International Traffic in Arms Regulations. This comprehensive checklist covers registration requirements, access controls for foreign persons, export authorization procedures, and recordkeeping—key areas where violations often occur.

When facing a DDTC audit, you’ll have documentation ready to demonstrate your compliance program’s effectiveness. We created this template to help you avoid the severe penalties that can reach up to $1 million per violation while providing a structured approach to managing the complex requirements that defense contractors and manufacturers must navigate.

Related categories

Preview of the template
Page 1
General Information
Company Name
Responsible Party Name
Responsible Party Title
Responsible Party Phone
Responsible Party Email
ITAR Registration
Is your company registered with DDTC?
Registration Number
Expiration Date
Export Licensing
Do you have a valid export license for ITAR-controlled items?
License Number
Expiration Date
Describe the ITAR-controlled items covered by the license
Technical Data Control
Do you have procedures in place to control access to ITAR-controlled technical data?
Describe your technical data control procedures
Do you provide ITAR training to employees who handle technical data?
Physical Security
Do you have secure storage facilities for ITAR-controlled items?
Describe your physical security measures
Do you conduct regular audits of ITAR-controlled inventory?
Date of last ITAR inventory audit
Recordkeeping
Do you maintain records of ITAR-related transactions?
Describe your ITAR recordkeeping procedures
How long do you retain ITAR records?
Compliance Monitoring
Do you have a formal ITAR compliance program?
Who is responsible for ITAR compliance oversight?
When was your last ITAR compliance audit conducted?
Were any deficiencies identified during the audit?
Describe the corrective actions taken
Reporting and Notifications
Have you reported any ITAR violations to the DDTC?
Describe the nature of the violation and the corrective actions taken
Have you submitted any voluntary disclosures to the DDTC?
Describe the nature of the voluntary disclosure

Frequently asked questions

What are the most critical sections of an ITAR compliance checklist?

The most critical sections include DDTC registration verification, technical data access controls, export license tracking, and foreign person screening procedures. Your checklist should prioritize these areas as they’re frequently cited in enforcement actions and carry the heaviest penalties when violated. Regular review of these sections helps maintain ongoing compliance.

Who should be responsible for completing the ITAR compliance checklist?

Your compliance officer or export control manager should oversee the checklist, but input should come from various departments including legal, IT, HR, and operations. This collaborative approach ensures all aspects of compliance are addressed, from technical data security to employee screening and proper license management.

How can I use this checklist to prepare for a DDTC audit?

Use this checklist quarterly as a self-audit tool before any official review. Focus on recordkeeping requirements, verify all licenses are current, confirm technical data is properly secured, and ensure foreign person access controls are functioning. This proactive approach identifies and remedies compliance gaps before they become audit findings.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.