Templates
ITAR compliance manual template

ITAR compliance manual template

You can use this downloadable template to document and manage ITAR-controlled items, roles, and licenses in your organization.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
ITAR compliance manual template

You can use this downloadable template to document and manage ITAR-controlled items, roles, and licenses in your organization.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Navigate the complex requirements of International Traffic in Arms Regulations with our ITAR compliance manual template. This ready-to-customize document outlines essential components needed for defense manufacturers and exporters to establish proper handling procedures for controlled technical data and defense articles.

When foreign nationals visit your facility, this manual provides clear protocols to prevent accidental disclosure of sensitive information—a common issue that can trigger severe penalties from the Directorate of Defense Trade Controls. The template includes sections for registration requirements, licensing procedures, and record-keeping obligations.

Related categories

Preview of the template
Page 1
General Information
Company Name
Compliance Officer Name
Compliance Officer Contact Information
Regulatory Overview
Provide a summary of ITAR regulations
Describe your company's ITAR compliance policy
Export Procedures
Do you have a process for classifying products/technologies under ITAR?
How do you obtain export licenses for ITAR-controlled items?
What recordkeeping practices do you have in place?
Training & Awareness
Do you provide ITAR compliance training for your employees?
How often do you review and update your ITAR training program?
Do you have a process for communicating ITAR requirements to suppliers/partners?
Auditing & Monitoring
Do you conduct regular ITAR compliance audits?
How do you monitor for and address ITAR violations?
What corrective actions do you take to improve your ITAR compliance program?

Frequently asked questions

What key sections should my ITAR compliance manual include?

Your ITAR compliance manual should include management commitment statements, registration procedures, licensing protocols, technical data handling guidelines, visitor management policies, employee training requirements, internal audit procedures, and violation reporting mechanisms. These sections create a comprehensive framework for maintaining compliance.

How can this ITAR compliance manual template help during a DDTC audit?

This template helps you document your compliance program thoroughly, which demonstrates due diligence during DDTC audits. Having well-established procedures shows commitment to compliance and can potentially reduce penalties if violations happen. The template provides a framework that meets regulatory expectations.

Who should be responsible for maintaining the ITAR compliance manual in my organization?

Your ITAR compliance manual should be maintained by a designated Empowered Official or Export Compliance Officer who understands ITAR regulations. This person should have authority to stop transactions, access to senior management, and knowledge of the regulations to ensure the manual stays current with regulatory changes.

What training requirements should be included in my ITAR compliance manual?

Your manual should outline initial training for all employees handling controlled items, specialized training for those directly involved with exports, annual refresher courses, and procedures for documenting training completion. Include protocols for training new hires and contractors who access ITAR-controlled technical data.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.