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Motor vehicle inspection checklist template

Motor vehicle inspection checklist template

Maintain your vehicles effectively with our detailed inspection checklist. Identify issues, enhance safety, and ensure reliability. Download your free PDF from Lumiform today!

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Motor vehicle inspection checklist template

Maintain your vehicles effectively with our detailed inspection checklist. Identify issues, enhance safety, and ensure reliability. Download your free PDF from Lumiform today!

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A motor vehicle inspection checklist template helps you maintain fleet safety and regulatory compliance through systematic evaluation of critical vehicle components. You can identify mechanical issues before they become dangerous failures, documenting brake systems, lights, tires, fluid levels, and exhaust systems in one comprehensive form.

According to the European Commission’s road safety regulations, proper vehicle inspections can reduce accident risks while ensuring vehicles meet safety standards throughout their lifecycle. When your drivers complete these inspections before trips, you’ll prevent roadside breakdowns, avoid compliance penalties, and extend your vehicles’ operational lifespan.

Related categories

  • Operational excellence templates
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  • Automotive templates
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  • Safety templates

Created by

Author Name Oti Francis
Preview of the template
Page 1
Exterior Inspection
Windshield and windows free from cracks, chips and damage?
Mirrors are in good condition?
Lights (headlights, taillights, turn signals) are in working order?
Body free from dents, scratches, rust?
Tires have adequate tread depth and are in good condition?
Wheels and lug nuts are secure?
Interior Inspection
Seats and seatbelts are in good working order?
Dashboard and controls are functioning properly?
Horn is in working order?
Wipers and washers are in good condition?
Doors open and close properly?
Mechanical Inspection
Engine is running smoothly with no unusual noises or leaks?
Transmission and differential are functioning properly?
Brakes are in good working order?
Steering and suspension are in good condition?
Fluid levels are topped up and not leaking?

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Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverPreventive maintenance: Your comprehensive guide to equipment maintenanceCommercial vehicle maintenance: The ultimate guide for transporters and fleet managers
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3 Types of vehicle inspectionsHow to implement operational excellenceRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

How often should motor vehicle inspections be performed using this checklist?

Motor vehicle inspections should be performed daily for pre-trip assessments of commercial vehicles, weekly for company fleet vehicles in regular use, monthly for less frequently used vehicles, and before any long journey. Additionally, schedule comprehensive inspections quarterly and always after vehicle maintenance or repairs to verify work quality.

How can I customize this motor vehicle inspection checklist for different vehicle types?

Customize the checklist by adding sections specific to your vehicle type—include air brake systems for trucks, wheelchair lifts for accessibility vehicles, refrigeration units for temperature-controlled transport, or specialized equipment attachments. Adjust inspection frequency based on vehicle usage patterns and remove irrelevant sections while maintaining all safety-critical components.

What are the legal implications of not properly completing motor vehicle inspection checklists?

Failing to properly complete inspection checklists can result in regulatory fines, increased liability in accident cases, insurance claim denials, and potential civil penalties. Courts often view incomplete or missing inspection records as negligence, which can lead to higher settlements and judgments against your company if an accident occurs.

Author
Oti Francis
Oti Francis is a versatile Content Writer specializing in B2B and B2C content. Passionate about using content to drive audience engagement, brand ROI, and business success, Oti excels in creating impactful, SEO-optimized materials. At Lumiform, they contribute to enhancing workflow automation and operational excellence, bringing creativity and strategic insight to every project.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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