Templates
Office asset management template

Office asset management template

Track asset details, locations, conditions, and responsibilities in one place with this template designed for smarter office resource management.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Office asset management template

Track asset details, locations, conditions, and responsibilities in one place with this template designed for smarter office resource management.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The office asset management template helps you track and monitor your organization’s physical assets throughout their entire lifecycle. Unlike generic inventory lists, this template captures critical details like acquisition dates, maintenance schedules, current condition, and depreciation values—giving you complete visibility into your asset portfolio.

When employees report missing equipment, you can quickly identify the last known location and responsible party, preventing costly replacements and productivity losses. According to a research, up to 75% of employees have stolen from their workplace at least once, making robust asset tracking essential for protecting your valuable investments.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Information
Asset ID
Asset Type
Asset Description
Acquisition Date
Acquisition Cost
Warranty Expiration Date
Location & Assignment
Assigned to
Department
Maintenance & Condition
Last Maintenance Date
Maintenance Notes
Current Condition
Disposition
Disposition Status
Disposition Date
Disposition Notes

Frequently asked questions

What information should I include in my office asset management template?

Your template should include asset ID numbers, descriptions, purchase dates, costs, current locations, assigned users, maintenance schedules, warranty information, condition status, and expected retirement dates. This comprehensive information enables proper tracking throughout each asset’s lifecycle and supports better resource planning.

How often should I update my office asset management records?

Update your office asset management records whenever an asset changes status—upon acquisition, reassignment, maintenance, or disposal. Additionally, conduct quarterly audits to verify physical locations and condition assessments. Regular updates ensure your data remains accurate for financial reporting and operational decisions.

What’s the difference between an asset register and an inventory list?

An asset register tracks items with long-term value that depreciate over time (computers, furniture, equipment), including purchase dates, values, and maintenance records. An inventory list typically focuses on consumable supplies with shorter lifespans. Asset registers support financial reporting and lifecycle management, while inventory lists manage stock levels.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.