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Office safety checklist template

Office safety checklist template

Stay on top of workplace safety with this comprehensive checklist. Covering hazards, equipment, and emergency prep, it’s your go-to tool for keeping operations smooth and secure.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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Office safety checklist template

Stay on top of workplace safety with this comprehensive checklist. Covering hazards, equipment, and emergency prep, it’s your go-to tool for keeping operations smooth and secure.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Maintain a secure office environment with this comprehensive safety checklist that guides you through systematic hazard identification across critical areas. You’ll evaluate everything from walkway obstructions and ergonomic setups to electrical safety and emergency preparedness protocols. When conducting quarterly inspections, you can document issues like improper storage of heavy items, assign specific corrective actions to maintenance staff, and track completion—all within one organized workflow.

According to workplace safety research by OSHA, offices with regular safety inspection programs experience 22% fewer incidents than those without structured protocols. This template transforms safety compliance from a complex obligation into a manageable, repeatable process that protects your team and operations.

Related categories

  • Health and safety management templates
  • General templates
  • Safety templates
  • Workplace safety templates
Preview of the template
Audit
General Information
Kind of company:
How many employees do you have?
Procurement Manager:
Office level/floor:
Walking Surfaces
REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Are walkways and the floor free of any items?
Is there a warning sign set up if floors are wet?
The work area is neat and well kept?
Are the floor coverings and carpets in a good condition?
Are cords secured or covered?
Furniture & Office Equipment
Are the office equipment and furnitures in good condition?
Employees expected on safe/appropriate use?
No sharp edges and corners?
Appropriate assembled and modified?
Objects safe from tipping?
Bookcases, Shelves & Cabinets
Protected from tipping?
In a good condition?
Heavier objects between knuckle and shoulder height?
Drawers closed when not needed?
Step stools/ ladder usable if required?
Material safely stacked and deposited?
Indoor Air Quality
Air inlets and exhaust free of accumulation of dust and mould?
Ventilation systems often sufficient inspected, tested and sustained?
Copier Room
If toner is spilled, do the employee know how to clean it up?
Is the MSDS for toner usable?
Has the employee who replaced the toner viewed the MSDS?
Are all wires in good condition, no frayed wires or cables?
Is the copier set off when clearing paper troubles?
Are the copiers sustained, is there maintenance log present for review?
Is the lid held in the down position when used?
Is the room well ventilated when the machines are working?
Housekeeping
There is no dust on surfaces.
Material clean and safely piled?
The waste container is big enough and there is no overflowing rubbish?
Training
Is there currently a staff training?
Employees know about security procedures?
Employees know about emergency procedures?
Employees gave information and instruction concerning any hazards?
Worker Awareness
Workers know the place of fire extinguishers and how to implement them?
Workers know the evacuation methods?
Workers know who to contact for first aid help?
Workers know how to and who to report an accident or a risk?
Fire Prevention
Emergency numbers near all phones?
Extinguishers labelled dated monthly?
Extinguishers available & usale?
Fire exits free?
Fire exits lit?
Are all fire doors closed?
Electrical Safety
Faulty devices are tagged out?
Are electrical wires in good condition?
Admittance to electrical panels is free and unobstructed?
Grounding pins on plugs are available?
GFCI pass first test working with push buttons built into the outlet receptacle?
Electrical outlets are not overloaded?
Electrical wires secure?
Breakers in the electrical panel appropriately marked and readable?
Electrical Faceplates secure?
Extension wires are not used as replacement of permanent wiring?
First Aid
Are there first aid kits?
First aid log sheets available and readable?
Are the first aid kits controlled monthly?
Certificates of first aiders labelled and updated?
Procedures
Right workstation setup directions posted?
Workstation ergonomically right?
Emergency procedures posted?
Workers know about the office Policy?
Office Policy found in inspection place?
Ergonomics
Monitors adjusted so that the top of the screen is at eye level?
Document holder available if demanded?
Shoulders are relaxed and forearms parallel to the floor?
Are regularly used objects and devices placed within the person’s primary zone?
Chairs are set-up so that the users thighs are parallel to the ground?
Chairs fully changeable (seat and back)?
Footrest available if necessary?
Security
Did all visitors signed the log book?
Did visitors read safety rules?
Is there a sign posted showing visitors that they must sign in?
Parking Lot
The parking lot is free of debris.
Are sidewalks, ramps and walking surfaces in good condition?
There are no potholes that may end in a trip danger.
Completion
Any further observations or recommendations:
Name and signature of the inspector:
This template was downloaded 11 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Office safety: A practical guide for preventing common hazardsCompliance audit mastery: A handbook for proactive businessesErgonomics safety: Your essential guide to a thriving workplaceBehavior based safety: Your guide for improving workplace safety
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Top 6 free office safety checklists4 best free office risk assessment checklistsTop 6 free home office forms for remote work success6 free hazard report form templates
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Office safety appConduct inspections with Lumiform's customizable workflow softwareSafety Incident Reporting SoftwareChecklist creator app
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 ways that workplace safety increases worker productivity10 reasons why workplace safety is importantHow to perform safety inspections4 benefits of safety management and how to communicate them

Frequently asked questions

What should I look for in walking surfaces during an office safety inspection?

Focus on trip hazards like loose cables, torn carpeting, or objects in walkways. Check that wet floors have warning signs, transitions between different flooring types are smooth, and for secure floor coverings. Also ensure emergency exits remain unobstructed and that any changes in elevation are clearly marked with visual indicators. Regular inspection of these elements significantly reduces slip and fall incidents.

How can I ensure employee participation in the office safety inspection process?

Rotate inspection responsibilities among departments to build ownership and awareness. Provide brief training on using the checklist effectively and recognizing hazards. Create a simple reporting mechanism for employees to flag concerns between formal inspections. Acknowledge and celebrate safety improvements resulting from inspections, and share summarized findings to demonstrate the value of the process to workplace safety.

How should I handle emergency preparedness items on my office safety checklist?

Mark all emergency exit routes clearly and remove any obstructions. Mount fire extinguishers properly, keep them accessible, and maintain current inspection tags. Stock first aid kits fully and post emergency contact information visibly. Test all emergency lights regularly and post evacuation plans throughout the office. These measures help your team respond effectively during emergencies without confusion or delay.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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