OSHA Office Safety Checklist Template | Free PDF

Templates

OSHA office safety checklist template

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Maintain OSHA compliance and create a safer office environment with this comprehensive safety checklist template. You’ll systematically evaluate workplace hazards across critical areas including electrical systems, walkways, ergonomics, and emergency preparedness. Rather than scrambling to address safety concerns reactively, this template empowers you to identify potential issues during routine inspections before they lead to injuries or violations.

According to the Bureau of Labor Statistics, private industry employers report nearly 3 million nonfatal workplace injuries annually many preventable through regular safety inspections like those this template facilitates. Perfect for conducting thorough quarterly safety audits or preparing for official OSHA visits.

Related categories

Preview of the template

Audit

General Inspection

Is there enough lighting?

Are all elevators examined yearly and are the inspection certificates free for online review?

Is ventilation sufficient?

Are all workplaces neat, sanitized, and orderly?

Are tile grounds present in places like kitchens and bathrooms and free of water?

Are noise levels tolerable?

Are handrails implemented on all set stairways?

Are aisles and passages free of deposited material that are tripping hazards?

Are steps equipped with anit-slip surfaces?

Are pits and floor holes covered or otherwise secured?

Are step ladders implemented for reaching overhead storage and are materials safely deposited?

Are carpets and toss rugs free of holes or tripping hazards?

Are employees informed of appropriate lifting methods?

Are file drawers closed and deposited when not used?

Are standard guardrails implemented wherever aisle or walkway surfaces are raised more than 48 inches over any nearby floor or ground?

Are there items covering heating and air conditioning devices?

Are all employees aware of the emergency procedures?

Is all the furniture secure and free from any damages?

Are workplaces configured to stop typical problems?

The top of the computer screen is at or a little bit below eye level and the keyboard is at elbow height.

Chair height enables employees' feet to rest flat on the floor with thighs parallel to the ground?

Are mechanical support and equipment, such as lifting devices, carts, and dollies implemented where required?

Are workers surveyed yearly on their ergonomic issues?

Are the established emergency phone numbers posted where they can be easily found in case of an emergency?

Electrical Systems

Do high-voltage electrical service places remain locked at all times?

Is fixed wiring used alternatively to flexible/extension ties?

Is the area around electrical panels and breakers unobstructed?

Are all cord and wire connections working and secure?

Are electrical outlets overloaded?

Are all electrical ties grounded?

Are electric fans equipped with protectors no more than one-half inch thick to prevent finger injuries?

Are high-voltage electrical service areas locked?

Are electrical devices permitted?

Do all electrical devices given adequate space to sustain their operations?

Are space heaters UL pitched and provided with shutoffs that activate if the heater tips over?

In electrical systems, are all electrical raceways and enclosures securely locked in place?

Are space heaters installed away from combustibles and adequately aired?

Are electrical cords free of splices, frays, etc.?

Are locks or other securing means put on elastic cords or cables where there are plugs, receptacles, tools, equipment, etc., and are they securely locked in place?

Material Storage

Are storage boxes and shelves able to support the proposed load and materials?

Are storage boxes secured from falling?

Is office equipment properly stored and secured from falling?

Recommendation

Do you have any recommendations?

Completion

Name and signature of the inspector:

This template was downloaded 9 times

Frequently asked questions

How often should I conduct office safety inspections using this checklist?

For most offices, quarterly inspections are recommended, though high-risk environments may require monthly checks. Additionally, always conduct inspections after office renovations, equipment changes, or when introducing new work processes. Regular inspections help identify emerging hazards before they cause injuries.

What documentation should accompany my completed OSHA office safety checklist?

Along with the completed checklist, maintain records of corrective actions taken, dates of completion, photos showing resolved issues, training records related to identified hazards, and maintenance records for equipment. This documentation demonstrates your commitment to workplace safety and provides evidence of compliance efforts.

What sections of this OSHA office safety checklist are most critical for compliance?

While all sections matter, pay special attention to emergency preparedness (exit routes, fire extinguishers), electrical safety, walking/working surfaces, and hazard communication. These areas consistently rank among OSHA’s most frequently cited violations and directly impact employee safety during emergencies.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.