Templates
Pre-trip inspection checklist

Pre-trip inspection checklist

Get your vehicle inspection process running smoothly with a pre-trip inspection checklist. This template helps your team catch issues early and stay compliant with safety standards.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Pre-trip inspection checklist

Get your vehicle inspection process running smoothly with a pre-trip inspection checklist. This template helps your team catch issues early and stay compliant with safety standards.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This pre-trip inspection checklist makes your daily vehicle checks a streamlined process. With dedicated sections for exterior inspection, engine compartment, cab and cargo area, plus final verification, you’ll catch potential issues so they don’t lead to safety incidents.

Human error is involved in an astonishing 94% of all crashes, according to estimates from the National Highway Traffic Safety Administration. With this template, you can reduce human error, improve regulatory compliance, and provide documented proof of your safety systems. These are essential when facing inspections or addressing insurance requirements.

Related categories

Preview of the template
Page 1
Exterior Inspection
Check for any damage or defects on the vehicle exterior
Inspect all lights (headlights, taillights, turn signals) for proper operation
Ensure all mirrors are properly adjusted and unobstructed
Check tires for proper inflation and tread depth (no less than 4/32" on steering tires, 2/32" on other tires)
Inspect wheels and lug nuts for any looseness or damage
Check that windshield and all windows are clean, unobstructed and free of cracks
Ensure all placards, stickers and license plates are present and legible
Inspect for any fluid leaks under the vehicle
Engine Compartment
Check engine oil level and top up if necessary
Inspect coolant level and top up if necessary
Check power steering fluid level and top up if necessary
Ensure battery is securely mounted and terminals are clean
Inspect all belts and hoses for cracks, wear or looseness
Check air filter for any blockages or damage
Verify there are no fluid leaks in the engine compartment
Cab and Cargo Area
Check that the driver's seat and seatbelt are in good working order
Ensure all controls (steering wheel, pedals, parking brake, etc.) are functioning properly
Check that all gauges, indicators and warning lights are operational
Verify that the horn, windshield wipers and defroster are working
Inspect the cargo area and ensure it is clean, unobstructed and secured
Check that all emergency equipment (fire extinguisher, reflective triangles, etc.) is present and in good condition
Final Checks
Conduct a walk-around inspection to ensure nothing was missed
Review pre-trip checklist and address any issues found
Ensure all necessary documentation (registration, insurance, etc.) is up-to-date and accessible
Sign and date the completed pre-trip inspection checklist

Frequently asked questions

How can I use this pre-trip inspection checklist most effectively?

Start by customizing the checklist to your specific vehicle types. Conduct inspections at the same time each day to establish routine. Document all findings thoroughly with photos when possible, and immediately address any issues marked as deficient.

What’s the best time to complete a pre-trip inspection?

Complete your pre-trip inspection when you have adequate lighting and enough time to be thorough—typically at the beginning of your shift. Allow 15-30 minutes depending on vehicle size and complexity. Conducting inspections before loading cargo gives you better access to all vehicle areas and time to address any issues before departure.

How can I ensure my drivers actually complete the pre-trip inspection properly?

Create accountability by requiring photo documentation of key inspection points. Implement random spot-checks of completed forms. Recognize and reward drivers with consistent, thorough inspection records. Most importantly, respond quickly to reported issues—this shows drivers their inspections matter and encourages thoroughness.

What should I do if I find a defect during my pre-trip inspection?

First, document the issue clearly with photos if possible. Determine if the defect is minor or major—minor defects may allow continued operation with monitoring, while major defects require immediate repair. Report the issue to maintenance personnel using your company’s procedure, and ensure repairs are completed before the vehicle returns to service.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.