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Project scope of work template

This project scope of work template is designed to help you define key project parameters, like deliverables, timelines, and responsibilities, in one standardized document. It’s ideal for project managers handling complex initiatives where clear expectations and task ownership are critical. You can easily tailor the template to internal or external projects across industries such as construction, marketing, or manufacturing.

As 90% of organizations are undergoing some form of digital transformation, according to McKinsey, having a clear scope from the start is more crucial than ever. This template helps establish clarity and control from day one. For more specialized needs, check out our consulting, IT, or engineering scope of work templates.

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Preview of the template

Scope of Work

Overview

Project description

Project Schedule

Summarise the schedule:

Attach relevant documents:

Scope of Work

Scope of work:

Define the terms:

Attach relevant documents/pictures:

Enter the deliverables required to achieve the goal (you can repeat the following section):

Deliverable

Describe the deliverable:

Person in charge

How much will it cost?

Target Date

Attach relevant documents or photos:

Project Costs

Total costs:

Project Approval And Signatures:

Client

Full name and signature of the client representative

Client address:

Contact details:

Date Signed

Signature

Contractor

Full name and signature of the contractor's representative's:

Job title:

Office address:

Contact Details:

Date:

Signature:

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Frequently asked questions

Why do so many projects suffer from scope creep?

Scope creep often happens when project goals or deliverables aren’t clearly defined or documented upfront. Without a shared reference like a scope of work, stakeholders make informal changes that disrupt timelines and budgets. Clear documentation reduces these issues by setting boundaries and creating accountability.

How do you write a clear project scope statement?

Start by identifying the project’s purpose and outcomes. Break down the deliverables, list what’s in scope and what isn’t, and clarify roles and responsibilities. Use precise language and avoid jargon. The goal is to create a shared understanding among clients, teams, and decision-makers.

Who should approve a project scope of work document?

Approvals typically come from key stakeholders, such as project sponsors, clients, or department leads. The person or team funding or commissioning the work should review and sign off on the scope to avoid future disputes or misunderstandings about deliverables or expectations.

What’s the difference between a project charter and a project scope of work?

A project charter gives a high-level overview and authorizes the project, while the scope of work dives into the details. The SOW specifies what will be done, who’s doing it, how long it will take, and under what terms. Both are important, but they serve different roles.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.