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Property management turnover checklist

Property management turnover checklist

Use this customizable checklist to manage tenant move-outs, repairs, and new lease preparation.

Use this template
or download pdf
Property management turnover checklist

Use this customizable checklist to manage tenant move-outs, repairs, and new lease preparation.

Use this template
or download pdf

About the Property management turnover checklist

Streamline every step of the tenant transition process with our property management turnover checklist, covering inspections, repairs, cleaning, and documentation. This enables you to cover all steps and get your properties are ready for new occupants faster. With this template, you can delegate tasks, reduce costly errors, and maintain compliance across all your units.

A survey by Lemonade and OnePoll found that 79% of renters consider a landlord “bad” if they’re rude about making repairs, more than those who cited rent increases. Addressing maintenance promptly during turnovers is essential for tenant satisfaction and long-term retention. For ongoing maintenance, compliance, or inspections, you can further check out our full range of specialized property management templates.

Related categories

Preview of the template
Page 1
General Information
Property Address
Owner Name
Lease End Date
Tenant Name
Tenant Move-out Date
Walkthrough Inspection
Check for any damages
Walls are clean and free of marks
Windows and screens are clean
Floors are clean and in good condition
All lights are working
All appliances are clean and in working order
HVAC system is clean and in working order
Plumbing is in good working order
No pest/rodent issues identified
Smoke detectors are working
Fire extinguishers are charged
Blinds/curtains are in good condition
Utility Accounts
Electricity account transferred
Gas account transferred
Water account transferred
Cable/internet account transferred
Keys and Access
All keys returned
Garage door openers returned
Security codes/fobs returned
Cleaning and Repairs
Property thoroughly cleaned
Minor repairs completed
Major repairs needed
Security Deposit
Security deposit amount
Security deposit refund amount
Security deposit deductions

Frequently asked questions

How can a property management turnover checklist help reduce vacancy times?

By providing a standardized process for inspections, repairs, and cleaning, a turnover checklist helps your team work faster and more efficiently. This reduces the turnaround time between tenants, allowing you to get units rent-ready quicker and decrease lost revenue from empty properties.

Who should use a property management turnover checklist in a property management company?

Property managers, maintenance supervisors, and operations teams in property management companies should use a turnover checklist. It’s especially valuable for those overseeing multiple units, as it keeps everyone aligned and ensures you don’t skip critical steps during tenant transitions.

What are the most common mistakes during tenant turnover that a checklist can help prevent?

Common mistakes include forgetting key repairs, missing cleaning tasks, failing to document property conditions, and overlooking compliance requirements. A property management turnover checklist helps prevent these issues by providing clear, actionable steps for each stage of the turnover process.

How do turnover processes differ between residential and commercial properties?

Commercial turnovers often involve more complex systems (like HVAC, fire safety, and signage) and may require compliance with different regulations. Residential turnovers typically focus on habitability and cleanliness. By tailoring processes to property type, you can boost compliance and tenant satisfaction.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.