Templates
Property management work order template

Property management work order template

Track, assign, and monitor property maintenance requests for multi-unit portfolios with this form.

Use this template
or download pdf
Property management work order template

Track, assign, and monitor property maintenance requests for multi-unit portfolios with this form.

Use this template
or download pdf

About the Property management work order template

Our property management work order template empowers you to efficiently log, assign, and track maintenance tasks across your portfolio. Built for property managers and facility teams, it standardizes your workflow, so you can address every request quickly and document it compliance.

Prompt issue resolution isn’t just best practice—it’s what tenants expect. In fact, a survey by Lemonade and OnePoll found that 72% of renters define a great landlord by how quickly they respond to property concerns and maintain their units. For complete property oversight, check out our related inspection and maintenance scheduling templates.

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Preview of the template
Page 1
Property Information
Property Name
Property Address
Apartment/Unit #
Work Order Details
Issue Description
Issue Priority
Reported By
Work Order Status
Resolution Information
Resolution Details
Estimated Cost
Work Completed By
Date Completed

Frequently asked questions

What is a property management work order and how does it streamline maintenance?

A property management work order is a formal request to perform repairs or maintenance on a property. With this template, you can ensure every job is logged, prioritized, and tracked. This allows you to resolve issues faster and maintain clear accountability across their team.

Who should use a property management work order template?

Property managers, facility managers, and real estate operations teams overseeing multiple units or sites benefit most. It’s especially valuable for organizations managing high volumes of maintenance requests, as it helps maintain consistency, compliance, and efficiency across all properties.

What types of issues should you report through a property management work order?

Report any maintenance, repair, or safety issue—such as plumbing leaks, electrical faults, HVAC problems, or broken fixtures—via a work order. This ensures nothing is overlooked and that each request is handled according to company protocols.

What are the consequences of not using property management work orders in a multi-unit building?

Without work orders, you risk losing or forgetting maintenance requests, leading to delayed repairs, tenant dissatisfaction, and even property damage. Lack of documentation can also expose property managers to compliance violations and legal risks.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.