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Routine diesel generator maintenance checklist template

Routine diesel generator maintenance checklist template

Make diesel generator upkeep simpler and more thorough with this template. It covers everything from visual inspections to fuel, oil, and electrical system checks.

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Routine diesel generator maintenance checklist template

Make diesel generator upkeep simpler and more thorough with this template. It covers everything from visual inspections to fuel, oil, and electrical system checks.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our routine diesel generator maintenance checklist template helps you establish a systematic approach to generator upkeep, ensuring reliability when you need backup power most. The template covers all critical systems—from fuel and cooling to electrical components—with clear inspection points for daily, weekly, and monthly checks. You’ll document fluid levels, filter conditions, and performance metrics to catch small issues before they cause major failures.

According to a study in Applied Energy, well-maintained diesel generators are only 20% likely to fail within two weeks of continuous operation, while poorly maintained units have a 50% failure risk within just 48 hours. By implementing this structured maintenance routine, you’ll extend your generator’s lifespan, reduce repair costs, and maintain power reliability during critical situations.

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Preview of the template
Page 1
Visual Inspection
Check for any visible damage or leaks on the generator set
Inspect the fuel system for any leaks or damage
Examine the engine, alternator and other components for proper mounting and condition
Check the battery connections and terminals for corrosion
Fuel System
Check the fuel level in the tank
Drain the fuel/water separator
Inspect the fuel lines for any cracks, leaks or damage
Change the fuel filter as per the manufacturer's recommended interval
Lubrication System
Check the engine oil level and top up if necessary
Change the engine oil and filter as per the recommended interval
Inspect the oil lines and connections for any leaks
Grease all the moving parts and bearings as per the maintenance schedule
Cooling System
Check the coolant level in the radiator and top up if necessary
Inspect the radiator, hoses and connections for any leaks or damage
Clean the radiator fins and check the fan operation
Change the coolant as per the manufacturer's recommended interval
Electrical System
Check the battery voltage and clean the terminals if necessary
Inspect the charging system and alternator output
Check the condition of electrical wiring and connections
Test the starting system and ensure proper operation
General Maintenance
Check the air filter and clean or replace as necessary
Inspect the exhaust system for any leaks or damage
Ensure the generator set is properly secured and mounted
Clean the generator set and remove any accumulated dirt or debris

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Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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Frequently asked questions

How often should I perform routine maintenance on my diesel generator?

For standby generators, perform basic visual inspections weekly, run tests monthly, change oil and filters quarterly, and conduct comprehensive maintenance annually. Generators used daily need more frequent attention, with daily visual checks, weekly operational assessments, and monthly in-depth maintenance. Always follow manufacturer guidelines for your specific model.

What are the most critical items to check during routine diesel generator maintenance?

Focus on fluid levels (oil, coolant, fuel), battery condition, fuel system integrity, air filter cleanliness, and signs of leaks or unusual wear. Also verify proper exhaust system operation, test the generator under load, and inspect all electrical connections. These elements represent the most common failure points in diesel generators.

Can I customize the routine diesel generator maintenance checklist for my specific equipment?

Yes, Lumiform’s digital checklist is fully customizable. You can add model-specific checks, adjust inspection frequencies based on manufacturer recommendations, include reference photos for visual guidance, and modify sections to match your generator’s unique components or operating environment. This ensures the template perfectly fits your equipment requirements.

How does a digital maintenance checklist improve over paper-based systems?

Digital checklists eliminate illegible handwriting, lost paperwork, and manual filing. They provide automatic timestamps, photo documentation capabilities, instant report generation, and real-time assignment of follow-up tasks. The digital format also allows trend analysis across multiple inspections to identify developing issues before they cause failures.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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