Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Log in
Book a demo
Book a demo
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safetyQualityOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Vehicle damage inspection form

Vehicle damage inspection form

Ensure accurate and thorough documentation of vehicle damage with our comprehensive inspection form. This essential tool guides you in assessing and recording all necessary details efficiently, helping you streamline the reporting process. Perfect for insurance claims and maintenance planning, it enhances your management and decision-making capabilities.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Vehicle damage inspection form

Ensure accurate and thorough documentation of vehicle damage with our comprehensive inspection form. This essential tool guides you in assessing and recording all necessary details efficiently, helping you streamline the reporting process. Perfect for insurance claims and maintenance planning, it enhances your management and decision-making capabilities.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Thos vehicle damage inspection form transforms how fleet managers document and process vehicle damage incidents. This template is specific for transportation companies and vehicle rental businesses that need systematic damage assessment documentation. You’ll also benefit from the form’s logical flow, moving from basic vehicle identification through detailed exterior and interior damage assessment to mechanical evaluation creating comprehensive records for each incident.

When a vehicle returns from a long-haul trip with body damage, this template ensures you collect all necessary information in one place, facilitating faster insurance processing and more accurate repair estimates. With sections for photos and signatures, the form creates accountability and provides the evidence needed to resolve damage-related disputes efficiently.

Related categories

  • Operational excellence templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
Preview of the template
Audit
Date and Time
VEHICLE DETAILS
Registration Number
Fleet / Trailer Number
Odometer Reading at Inspection
Driver's Name
Is the Vehicle Defect Free?
DEFECT LIST. Yes = Safe. No = Defect.
Fuel tank secure and no leaks
Free from oil leaks
Battery secure
Tyres within safety limits
Wheels secure and free of damage
Spray suppression safety and up to standard
Steering safe
Load secure
Mirrors fitted correctly
All lights working correctly
Reflectors fitted and clean
Indicators working
Wipers working
Washers working
Horn working
Exhaust smoke
Brake hoses
Coupling
Electrical connections
Brakes
Security of body and wings
Markers
Additional Information
SIGNATURES
Signature of Driver
Signature of Engineer (if applicable)
This template was downloaded 15 times

More templates like this

Vehicle Damage Assessment Form
Vehicle Damage Assessment Form
Use this vehicle damage assessment form to costumize vehicle repair-work.
Incident management templates
Company vehicle damage report form template
Company vehicle damage report form template
This template is ideal for documenting damage to company vehicles.
Maintenance templates
Motor vehicle damage report forms
Motor vehicle damage report forms
These forms help you capture all necessary information for motor vehicle damage incidents.
Maintenance templates
Vehicle damage waiver form
Vehicle damage waiver form
The waiver form streamlines the process of recording liability agreements for vehicle damage.
Maintenance templates
Vehicle damage inspection form truck
Vehicle damage inspection form truck
Specifically designed for trucks, this form covers areas prone to damage, like cargo holds and undercarriages.
Maintenance templates
Free pre- and post-trip vehicle inspection form
Free pre- and post-trip vehicle inspection form
Give your team a reliable, step-by-step approach to pre-trip and post-trip vehicle inspections. This checklist allows you to assess key details to keep your fleet safe.
Maintenance templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersFleet maintenance: How to build a successful program
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Best 15 free vehicle inspection formsTop 5 free vehicle damage inspection forms10 free vehicle maintenance checklists4 free vehicle pre start checklists
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-trip inspection appPreventive maintenance software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to implement operational excellenceMaintenance: best practices and benefitsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

How can I effectively document exterior vehicle damage on the inspection form?

Take photos from multiple angles showing the damaged area and surrounding sections. On the form, mark the specific location using the vehicle diagram, describe the damage type (scratch, dent, etc.), measure its size, and also note the severity. This comprehensive approach creates clear evidence that helps with repair estimates and insurance claims.

When should I complete a vehicle damage inspection form for my fleet?

Complete the form whenever you discover new damage, before and after vehicle rentals, following accidents, during routine maintenance inspections, and when purchasing or selling fleet vehicles. Consistent documentation creates a reliable damage history that protects your business interests and helps track vehicle condition over time.

How do I ensure my vehicle damage inspection form will be accepted by insurance companies?

Include precise vehicle identification details, exact damage descriptions with measurements, clear dated photographs, professional assessment of repair needs, and authorized signatures. Insurance companies value thorough documentation that eliminates ambiguity about when and how damage occurred, improving your chances of fair and prompt claim settlement.

Who should sign off on a completed vehicle damage inspection form?

The form should be signed by the person conducting the inspection, the vehicle operator or person reporting the incident, and ideally a supervisor or manager who reviews the documentation. These signatures create accountability and verify that all parties acknowledge the documented condition, reducing disputes about when damage occurred.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the appDemo videos
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safetyQualityOperational excellenceRisk management and compliance
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play