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Vehicle inspection form

Vehicle inspection form

Ensure your vehicles are safe and compliant with our comprehensive vehicle inspection form. Identify issues early to maintain efficiency and safety.

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The Lumiform application helps frontline teams uphold internal standards effortlessly.
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  • Fill out templates via mobile app
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  • Get reports and analyse your data
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Vehicle inspection form

Ensure your vehicles are safe and compliant with our comprehensive vehicle inspection form. Identify issues early to maintain efficiency and safety.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Your vehicle inspection form is a comprehensive safety tool designed to identify mechanical issues before they lead to costly breakdowns or accidents. We created this template to help you comply with transportation regulations while protecting your drivers and assets.

With clear sections for checking brakes, tires, lights, fluid levels, and safety equipment, you can quickly document the condition of each vehicle in your fleet. When a delivery company implemented this systematic approach, they reduced roadside breakdowns according to a Federal Motor Carrier Safety Administration study, saving thousands in repair costs and avoiding delivery delays.

Related categories

  • Operational excellence templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
Preview of the template
Exterior
Windshield and Mirrors
Lights (Headlights, Taillights, Signals)
Body Damage
Tires and Wheels
Photos Taken
Under Hood
Engine Oil Level
Coolant Level
Power Steering Fluid
Hoses and Belts
Photos Taken
Under Vehicle
Brake Lines
Suspension
Exhaust System
Fluid Leaks
Photos Taken
Road Test
Steering and Alignment
Brakes
Transmission/Drivetrain
Overall Vehicle Performance
Photos Taken

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Free pre- and post-trip vehicle inspection form
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Give your team a reliable, step-by-step approach to pre-trip and post-trip vehicle inspections. This checklist allows you to assess key details to keep your fleet safe.
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Pre trip inspection driver vehicle inspection report form
Pre trip inspection driver vehicle inspection report form
Prepare drivers with this pre-trip inspection form, focusing on vehicle condition and safety features.
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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersFleet maintenance: How to build a successful program
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Template collections

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Best 15 free vehicle inspection formsTop 5 free vehicle damage inspection forms10 free vehicle maintenance checklists4 free vehicle pre start checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwareFleet safety softwarePre-trip inspection app
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to perform safety inspectionsRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

What should I include in a vehicle inspection form for DOT compliance?

Your vehicle inspection form should include sections for brakes, steering, lighting, tires, wheels, emergency equipment, fuel systems, and exhaust systems. Document the inspector’s name, date, vehicle identification, and specific defects found. Include a signature section to verify completion and a process for reporting and addressing safety-critical defects before vehicle operation.

Who is responsible for filling out vehicle inspection forms?

The vehicle operator (driver) typically bears primary responsibility for completing inspection forms, as they have the most immediate contact with the vehicle. Organizations with dedicated maintenance personnel may share this responsibility. Both the person performing the inspection and the fleet manager must ensure proper completion of forms and address any defects found during the inspection.

How can I ensure drivers actually complete vehicle inspection forms properly?

Create accountability by implementing digital inspection forms that timestamp entries and require photos of key components. Provide proper training on inspection techniques and why each item matters while you conduct random verification inspections to compare with submitted forms. Most importantly, respond quickly to all issues as this also reinforces that the inspection process is important and necessary.

What are the consequences of not using vehicle inspection forms?

Without proper vehicle inspection forms, you risk increased liability in accident cases, potential regulatory fines, higher insurance premiums, and more frequent unexpected breakdowns. Many insurance claims may be denied if you cannot prove regular inspections. Beyond financial impacts, the safety of your drivers and others on the road is compromised when mechanical issues go undetected.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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