Vehicle walk around inspection form

Focus on safety-critical components: tires (pressure, wear, damage), lights and signals, fluid levels (oil, coolant, brake fluid), mirrors, brakes, and any visible leaks. Also check for body damage that might affect operation and ensure all cargo is properly secured before starting your journey.

Create accountability through clear procedures, regular training on proper inspection techniques, and management oversight. Digital inspection forms with time stamps and photo documentation provide verification. Consider implementing random spot checks and creating a culture where safety is important over rushing through inspections.

Keep inspection records for at least 3-6 months, though many companies maintain them for 1-2 years. Store completed forms in an organized system (digital or physical) alongside maintenance records, repair documentation, and driver information. This creates a comprehensive vehicle history that proves your commitment to safety and compliance.

Begin with classroom training explaining the importance of thorough inspections and regulatory requirements. Follow with hands-on demonstration around an actual vehicle, pointing out each inspection point. Have new employees practice completing the form under observation, then implement a buddy system for their first week.